Prophet 21 System & Data Migration Services

Move your data. Preserve the work your business depends on.

An ERP transition affects more than records in a database.

Customer pricing, open orders, inventory, reports, supplier connections, and custom applications all help your business operate. Missing or incorrect information can leave employees rebuilding records, chasing answers, and working around problems after go-live.

MindHARBOR helps identify and handle the technical work needed to move onto Prophet 21, move away from it, or bring multiple operations together.

We work for your business, whichever platform you choose.

What’s changing in your operation?

Moving onto Prophet 21
Extract, clean, map, and prepare information from your existing systems for the agreed P21 import process.

Moving from P21 to another ERP
Identify the data your new system needs, prepare exports and transformations, and plan continued access to information that will remain outside the new ERP.

Bringing an acquired company into P21
Work through differences in item numbers, customer and supplier records, units of measure, locations, and other data that must align.

Consolidating companies, branches, or systems
Support the data mapping, custom scripts, and reconciliation needed when separate operations come together.

Preparing for a SaaS transition
Review how integrations, reports, custom applications, and data access will need to change in the target environment.

The technical work we can help with

Data discovery & mapping — Identify source records, field relationships, dependencies, and gaps before conversion begins.
Data cleanup & transformation — Address duplicates, inconsistent formats, missing information, and mismatched codes using agreed business rules.
Extraction & import preparation — Develop exports, conversion scripts, and files or interfaces appropriate to the destination system.
Open transactions & operational data — Help plan the treatment of orders, purchasing, inventory, pricing, and other active information within the agreed migration scope.
Historical data access — Prepare archives, reporting databases, or lookup tools when older information will not move into the new system.
Integration & application changes — Adapt connections and custom tools that depend on the system being replaced.
Testing & reconciliation — Compare record counts, totals, relationships, and sample transactions to help identify conversion issues.
Cutover & follow-up support — Coordinate technical conversion steps, final data changes, and issue resolution with the project team.

What needs to keep working after the move?

A successful data load is only part of the job.

We help review the surrounding processes: customer ordering, supplier updates, warehouse activity, shipping, reports, labels, scheduled tasks, and custom applications.

The goal is to identify dependencies early, decide what needs to change, and give your team a clear way to test the results.

A practical process before go-live

Assess the move
Define the source and destination systems, required data, business priorities, responsibilities, and access available.

Prepare and test
Build the mappings and conversion tools, run trial conversions, and review exceptions with the people who know the data.

Validate and coordinate cutover
Agree on acceptance checks, final extraction timing, transaction handling, and a recovery approach before the production move.

Support the transition
Help resolve technical issues and confirm that the agreed data flows and connected applications are working as intended.

Working alongside your implementation team

MindHARBOR provides remote technical development, data conversion, and integration support. We coordinate with your ERP vendor, implementation consultants, internal IT staff, and business owners.

Together, we define who handles configuration, training, business decisions, data validation, and each technical deliverable.

You can bring us in for a focused migration task or a broader package of custom data and systems work.

Planning a move—or dealing with one that got stuck?

Tell us what’s changing, which systems are involved, and where your team needs help.

We’d be happy to arrange a free introductory discussion with our development team to review the challenges and identify a practical next step.

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