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Epicor Prophet 21 ERP Automated Notifications

Epicor Prophet 21® Wholesale Distribution Software - Automated Customer Notifications, Email Marketing System Integrations

P21 Automated Email & Text Messaging Notifications


P21 Alerts only go so far.   Along with integrating with CRMs and/or Email marketing systems, we can help with custom communications via email (we can also do text messaging if needed).

From a simple sync between Prophet 21 and Constant Contact (or other emarketing platforms) to keep emails/contacts aligned, along with an added customer contact management portal (to update/add/delete contacts between the two systems) up to full CRM + eCommerce + P21 + other integrated software systems, we've probably been there, done that...and can also probably help you, with your specific needs.


There are also many situations where you can save valuable time by setting up processes to automatically email data out of P21. These emails can go to someone within your organization or to your customers/suppliers.


The emails can contain the data with the body of the email or as an attached report in whatever format you need.


Here's a list of some of ways we have applied this type

of a setup...


External Communications: Customer & Supplier


  • AR Past Due Invoice Notice

  • Order Ready for Pickup Notice

  • Quoted Item Reminder

  • Resend Down-payment invoices

  • Advance ship notice upon order shipment

  • Auto Email Rebate/POS reports to suppliers


Internal Communications: Sales Staff & Management


  • List of open orders/quotes

  • Expiring pricing notice

  • Backorder Item received

  • Staff Scorecard sent to management


Project example: we developed a process to email

(pdf documents) of open service quotes to the customer

contact (listed on each service quote) every week (as long

as the quote is older than 5 days and is not closed or converted to an order). This process will also update New UD fields in the service quote header notes with the date and time the email was sent.


Customer testimonial: It was taking a long time to get our customers to approve tool repair quotes. Once our technicians estimated the tool, our repair admin priced out the quote and emailed it to the customer. With a steady stream of new tools being worked every day, it was difficult for us to follow up with customers on the quotes we initially emailed. If the customer didn't respond to our initial quote, we were lucky to send the quote out again within 3 weeks.


..."Now that we've automated the process, our customers are receiving their quotes twice per week and responding faster. We are moving tools through our repair department at a faster rate, and our admins are able to focus on other areas of the tool repair process."

Heather V., from ITA


Here's a sample email template from an automated delivery notification

project for Jergens Industrial Supply:

We appreciate the opportunity to be your Partner-in-P21!   
Please let us know if we can help with this type of solution and/or any other customer needs or challenges.

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