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Award-Winning Custom Business Software Developers Since 2000

Smart, Scalable Solutions for Distributors, Manufacturers, and Enterprise Teams

At MindHarbor, we’re not just developers — we’re consultants first.  For 25 years, we’ve helped companies streamline operations, connect systems, and turn complex processes into efficient digital workflows. Whether you’re running Epicor Prophet 21, Syteline, Kinetic, Syspro, or any other enterprise platform, our team can build or integrate custom applications that fit your business like a glove.

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Our focus is simple: help you do more with the technology you already own — and extend it intelligently when it makes sense.
We specialize in connecting ERPs, CRMs, logistics tools, and legacy systems through robust, secure, and scalable custom development.

 

Our Expertise
System Integration & Data Automation.

We design, build, and support integrations that make data move accurately, securely, and in real time.

Our developers are fluent in:

  • .NET, MVC, C#, Angular, Azure, and RESTful API frameworks.

  • Custom API creation and middleware development.

  • Bridging legacy platforms with modern web and mobile applications.

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Every project is mapped to your operational flow — minimizing disruption, maximizing adoption, and ensuring long-term maintainability.

 

Custom Application Development

When out-of-the-box tools fall short, we build tailored applications that solve unique challenges for distributors and manufacturers.

Examples include:

  • Custom ERP & business portals that unify departments and data

  • Inventory and order-management applications

  • E-commerce and self-service platforms that integrate directly into ERP systems

  • Analytics dashboards that transform raw data into decision-ready insights

 

Every solution is designed to be secure, scalable, and reliable, using proven Microsoft and cloud technologies.

 

Built for Growth

We engineer systems that don’t just fix today’s problem — they scale with your business.
Whether you’re integrating new vendors, automating manual workflows, or developing enterprise web apps, our mission is the same:
reduce costs, improve efficiency, and drive measurable ROI through smart technology.

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Engineered Solutions & Custom Software Development

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Examples of Large Custom Solutions

Our team has delivered complex, high-value custom software solutions for organizations across multiple industries — from global enterprises to specialized distributors and manufacturers.

 

Highlights include:
 

  • eCommerce & Product Management Platform – Universal Companies
    A 360° system for managing products, pricing, and content across multiple sales channels.

  • Technical Support & Web Content Management – Citizen Systems America
    A custom application to manage customer support requests and maintain global content updates.

  • Loyalty & Rewards Application – Major Financial Services Client
    A customer loyalty and retention platform for one of the nation’s leading credit card providers.

  • Custom eCommerce Solution – Top Industrial Distributor
    Designed and built a full-scale eCommerce platform for the 14th largest industrial distributor in the U.S.

  • Localized Paystub Print Project – ADP & ConvaTec USA
    Joint development of a multilingual paystub generation system to support global HR operations.

  • Application Rescue & Enhancement – Psychological Testing Platform - Provided critical support and modernization for a specialized testing application built in C# .NET.

  • Email Marketing Application – Modeled After Constant Contact - Engineered a custom communication and campaign management system for high-volume B2B marketing.

Getting More Out of Existing Systems with Enhancements

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Examples of ERP Add-On & Enhancement Projects

Our development team has created hundreds of ERP add-ons, extensions, and workflow automation tools that help businesses get more out of the systems they already own.
Each project is built to enhance functionality, improve data flow, and simplify daily operations for distributors, manufacturers, and enterprise users alike.

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Project highlights include:

  • Territory Management Application — automate sales assignments, territory rules, and performance tracking.

  • Contract Pricing Application — manage customer and vendor pricing agreements with precision and audit control.

  • Pick Ticket Application — streamline warehouse and fulfillment workflows through custom ERP-integrated tools.

  • Accounts Receivable Management Application — improve visibility, automate collection tasks, and centralize financial data.

  • Group Purchasing Organization (GPO) Price Management Application — coordinate pricing, discounts, and member contracts across multiple entities.

  • PLM: Vendor Price List & Contract Management Application — simplify supplier communications and update workflows through one connected interface.

  • Award-Winning Lead Management Application – Final Expense Insurance Industry — a pay-per-lead system that generated over $14M in revenue within its first three years and continues to drive results across multiple sectors.

  • Enterprise Clinical Trials Application — track participants, compliance, and reporting requirements for large-scale research operations.

  • Commission Manager Application — calculate and distribute complex multi-tier commissions automatically.

  • Sales Manager Application — provide sales teams with live dashboards, CRM integration, and performance insights.

A Few Examples of Our Work

 

Supply Chain & Supplier Relationship Management (SRM) - Vendor Cost, Contract, & Pricelist Solutions

We design and build custom SRM solutions that help distributors and manufacturers manage supplier contracts, pricing, and communication more efficiently.


Each system is tailored to your business requirements — whether you need to automate vendor cost updates, manage contract renewals, or deliver real-time price change notifications to your team or customers.

Our SRM platforms integrate seamlessly with Epicor Prophet 21 and other leading ERP systems (including Syspro, Kinetic, VAI S2K, and Odoo). They can also operate as standalone web applications that connect to your existing data sources.

 

Typical capabilities include:

  • Automated vendor and customer price update scheduling and approvals.

  • Contract lifecycle management with version tracking and renewal alerts.

  • Multi-directional data integration (importing/exporting price updates to and from ERP systems).

  • Optional custom branding and design templates to match your company’s look and feel.

  • Expandable features for product information management (PIM) and supplier relationship management (SRM) tools.

 

The result: a unified, powerful system for managing costs, contracts, and pricing — delivering better accuracy, transparency, and supplier collaboration.

Vendor Managed Inventory (VMI), Customer Resupply & Inventory Management Solutions

We build custom VMI and customer resupply systems that connect seamlessly into, out of, and with your ERP system — whether that’s Epicor Prophet 21 or another enterprise platform.

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Each solution is designed to your specifications, enabling real-time visibility and automated replenishment across warehouses, customer locations, and field operations.

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Typical capabilities include:

  • Multi-device access — desktop, web, phone, or tablet for easy ordering and restocking.

  • Barcode, QR-code, and IoT integration for point-of-use replenishment (including support for IoT “Dash Button”-style triggers).

  • Online or offline ordering workflows that sync automatically with ERP inventory and pricing data.

  • Configurable resupply rules for vendor-managed, customer-managed, or hybrid inventory models.

  • Optional eCommerce-like functionality for clients that don’t process credit cards but still want a low-cost, high-value online. ordering experience.

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From customer replenishment portals to supplier-driven stock programs, our custom VMI solutions make it easy to keep products moving — accurately, efficiently, and profitably.

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We engineered and developed a custom Accounts Receivable (AR) system that has powered the global AR operations of a Fortune 200 division for over 12 years — delivering reliability, automation, and scalability at enterprise scale.

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JIS EXPRESS  - IoT Button Resupply Project

JIS EXPRESS is a custom-built inventory management and replenishment solution that enables JIS customers to manage on-site inventory using Wi-Fi–enabled smart buttons.


With a single press, the system connects directly into Epicor Prophet 21 — or any other ERP platform — to automatically trigger replenishment orders, update stock levels, and notify stakeholders in real time.

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The solution combines IoT technology, ERP integration, and intuitive user experience design to create a seamless, low-cost, high-value resupply system that helps distributors and customers stay connected without manual entry or downtime.

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Recognitions & Awards:
Along with the 2019 MDM Digital Innovator Award, this project has earned multiple industry honors for innovation, efficiency, and digital transformation excellence.

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Our Project: Hand Hygiene Compliance Tracking System

We recently rebuilt and modernized an existing system designed to track hand hygiene compliance for physicians, nurses, and staff within healthcare facilities.

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The upgraded system integrates with employee badge technology to automatically monitor when personnel use sinks or hand-sanitizer dispensers before and after patient contact.

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When a healthcare provider enters a patient’s room, the badge communicates with sensors to determine whether hand hygiene protocols have been followed:
 

  • Green light / audible confirmation indicates compliance.

  • Red light / alert signals the need for immediate hand cleaning before patient interaction.

 

After each visit, the system also verifies whether hands were cleaned before exiting the room. All hygiene data is securely recorded, allowing hospital administrators to monitor compliance trends across departments, staff, and time periods — supporting better infection control and patient safety outcomes.

Insurance Industry: Lead Management & Pay-Per-Lead Generation System

We engineered and developed a custom lead management platform for the Final Expense Insurance sector — a system that evolved into a scalable pay-per-lead generation application now used across multiple industries.

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During its initial rollout, the platform generated over $14 million in revenue within its first three years, quickly becoming a benchmark for efficiency and ROI in digital lead acquisition.

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Recognized for both innovation and measurable business impact, this application earned the Printing & Imaging Association of Georgia (PIAG) Award in 2012 and continues to be rated among the top lead generation solutions in the insurance industry.

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